Group Reorganisations Newsletter: using electronic signatures, preserving assets when removing companies

This article is taken from the first edition of our newsletter on group reorganisation and simplification projects. I hope you find it useful.

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In this issue:

• News from LCN: Road-testing a solution for electronic signature of documents
• LCN Legal insights: how to avoid losing assets when a group company is removed
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News from LCN: Road-testing a solution for electronic signature of documents

We’ve just started road-testing a solution for electronic signature of documents – namely a solution called Echosign provided by Adobe. We think it could be a good time-saving tool for managing multiple signatures of multiple documents, for example, when putting in place intercompany agreements across a number of group companies – and would avoid the need to email documents and get them printed out, signed, scanned and returned by each signatory.

If you have any experience of using this kind of tool, please do let us know. We're looking forward to sharing our experiences, good or bad.

LCN Legal Insight: how to avoid losing assets when a group company is removed

I thought you would be interested in this issue, which has arisen on a proposed corporate simplification project. The client was concerned that the group might lose valuable assets in the process. This is because when a UK company is dissolved, any assets belonging to the company at the point of dissolution will belong to the Crown as ‘bona vacantia’ (abandoned property).

Of course, the first line of defence is due diligence. This should include checking financial records and statutory filings, and perhaps also reviewing historic board minutes and issuing questionnaires to relevant functions and individuals within the organization. However, this can only take you so far, and it’s impossible to prove a negative conclusively. In some cases, the people who knew about the company will have left the group, and it can be difficult to get a handle on a company’s history.

The problem is particularly acute for ‘hidden’ assets like unregistered land, the benefit of restrictive covenants and other contractual rights, which won’t appear on any official register.

One piece of comfort is that it is possible to restore a company to the register after it has been dissolved. Except in the case of a personal injury claim, an application must be made within 6 years of the date of the dissolution.

If assets of the company are identified within this timescale, then the process to restore it is pretty straightforward. As part of this procedure, the Treasury Solicitor would need to agree to waive the Crown’s right to those assets. At LCN Legal we have never heard of this being refused, but in theory it would be possible for the Treasury Solicitor’s Department to have transferred the property to someone else in the meantime.

For a UK company, there are two main options to avoid the risk of abandoning assets:

1. A ‘sweeper’ deed of assignment can be entered into before strike off or as a distribution in kind in a liquidation. This would transfer whatever assets the company has to another company in the group. The assignment can contain a ‘further assurance’ clause saying that the transferor company must execute whatever other deeds and documents may be required to perfect the transfer. This can be backed up by a power of attorney granted by the transferor company in favour of the surviving company. If this power of attorney is expressed to be irrevocable and given by way of security for the performance of the transferor’s obligations, then it can survive the dissolution or winding up of the transferor. This is a fairly standard approach.

2. Another option is to use a cross-border merger under the European Directive. This gives effect to a ‘true merger’, whereby the assets of the transferring companies transfer by operation of law into a transferee company, and the transferring companies cease to exist without liquidation. There must be a cross-border element, so at least one of the participating companies must have their seat in another country in the EU. However, it is possible to satisfy this by establishing a new company in say, the Netherlands or Luxembourg, where the procedure is straightforward. (If the relevant group already has a suitable overseas company, then this would be even better.)

The advantage of this procedure is that there should be no risk of assets being ‘left behind’. The procedure does involve court applications in the UK, but if the group concerned has a number of UK companies which can be dealt with at the same time, then the unit cost should reduce considerably.

If the destination company is the overseas entity, then the cross-border merger procedure can be used for multiple UK companies with a single court application. If the destination company is to be a UK company (which may often be preferable), then the UK regulations are somewhat less clear, but the issue could be resolved in a preliminary court application. It is unlikely that any third parties could be prejudiced, particularly if the companies have been dormant for a number of years, so it’s hard to see why the court would object.

Neither of these solutions is bullet-proof – but then, life is not like that. But they can often give the additional comfort required to go ahead with a corporate simplification or legal entity reduction project, and achieve ongoing cost and governance benefits.

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